Presenting Host Toolkit

August 30 2024
  • Present a Campus Spotlight Session
    Host a live conference session showcasing your campus’s innovative practices and initiatives (if desired by the Presenting Host, this session can be submitted post-conference as an on-demand video presentation or an AASHE webinar instead). All presentations require a proposal be submitted and approved by AASHE.

August 30, 2024
  • Host an Experiential Learning Opportunity (ELO)
    Set the stage for the conference by hosting a pre-conference activity on your campus. ELOs are crafted to provide attendees with firsthand insights into the sustainability initiatives on your campus. AASHE will assist with the promotion and sales of your ELO, but all logistics associated with the ELO is the responsibility of the Host Institution.

October 6, 2024
  • Register 15 Complimentary Registrations
    As a Presenting Host, your organization receives 15 complimentary conference registrations. Register up to 15 of your campus leaders, faculty, students, and business partners for the #AASHE24 conference. In addition, for additional attendees beyond the 15 receive 10% off their registrations.

    • Register your attendees through the appropriate categories.
    • Before clicking “Checkout,” enter your unique Discount Codes to take 100% off 15 registrations and 10% off additional.
      • Discount Codes were provided to you in your Host Institution Onboarding email, sent from with the subject line: #AASHE24: [Your Institution Name], enclosed are your Host Institution Onboarding instructions.
      • If you need an update on the number of registrations used or if your organization’s primary contact would like a list of attendees already registered under your Discount Codes, please contact

October 6, 2024
  • Welcome Conference Attendees
    Feature your President’s Welcome Letter prominently on the conference website, establishing your campus as a thought leader in sustainability and welcoming attendees to your area.

    • Host Institution to provide finalized PDF on institutional letterhead.
    • Letters will be posted to the #AASHE24 website as they are received.

October 27, 2024
  • Drop Off Promotional Materials at Registration
    Drop off promotional items at Registration to be set up on our shared Presenting Host Institution table in the Expo Hall for attendees to peruse and take. Examples of promotional items could be sign up sheets, brochures, or sustainable giveaways. Please be mindful of our recommendations for Best Green Practices for Exhibitors:

    • Limit brochures and paper handouts in favor of sending information via email or providing QR Codes or encouraging attendees to snap a photo of signage at the table.
    • Use non-dated event neutral designs so items may be used for future events 
    • Print signage and handouts through FSC-certified printers and/or paper made of post-consumer content
    • Use non-chlorine inks such as vegetable or soy
    • Print and purchase what you can in the host city to reduce shipping. When shipping, only send what you need and avoid packaging peanuts (polystyrene) or other difficult to recycle toxic materials
    • If you wish to hand out swag to attendees, please choose utilitarian items that are sustainably made and recyclable (avoid “brandfill”)
    • Use sustainable and/or recycled materials in your exhibit table

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