If you have questions that have not been answered in the FAQ, please email us at conference@aashe.org.
Application Questions
- What offerings are available?Visit the Sponsor & Exhibit page to review the Prospectus and explore the sponsorship packages, tabletop exhibits, and additional promotional opportunities available.
- When will we get information on our tabletop space and onboarding instructions?By June, AASHE will notify you regarding tabletop space assignments, shipping information and deadlines, and ordering instructions for AV, electricity, and catering.
- Can we share a table with another organization?No. The subletting, assignment or apportionment of the whole or any part of the table space of an exhibitor is prohibited. No exhibitor may permit any other party to exhibit any goods other than those manufactured or handled by the contracting exhibitor in his/her space nor permit the solicitation of business by others within the space.
- Who attends the AASHE Conference & Expo?The AASHE Conference & Expo is the premier annual convening of the higher education sustainability community. It brings together a diverse and influential group of participants, including sustainability professionals, campus administrators, faculty, and students. This unique event provides an opportunity to connect with a wide range of individuals committed to advancing sustainability in higher education.
- Where can I find a copy of the Sponsor and Exhibitor Terms & Conditions?The AASHE Conference & Expo Sponsor and Exhibitor Terms & Conditions are available for review.
Tabletop Display Questions
- What's included in a tabletop space?Every table space comes with a 6′ display table with tablecloth, 2 chairs, WiFi, and 2 complimentary registrations. Lead retrieval and electricity are not included by default, but can be purchased for an additional charge.
- How do I set up information about my organization in the mobile app?The logo, website and company description that your organization provided in the sponsor and exhibitor application are used to populate the mobile app. If you need to make any changes, please contact kelly@aashe.org.
- Is insurance required for our tabletop space?A Certificate of Insurance (COI) is required to participate in the exhibit hall. This ensures that you, the venue, and show management are protected against liability claims for accidents or property damage occurring during the event, including move-in and move-out.
All Sponsors and Exhibitors must provide a certificate of insurance (COI) with $1 million USD in coverage, naming AASHE and the Hilton Baltimore Inner Harbor as additional insureds.
- Can we bring our 8’ backdrop to our tabletop?Tabletops measure 6’ x 2.5’, and displays must be limited to the tabletop and the area directly behind it. If you wish to remove your table and add a small display, contact kelly@aashe.org and ensure your display still fits within the tabletop area.
Onsite Questions
- What is the Expo Hall schedule for this year’s conference?Sunday, October 4, 2026
- Exhibitor Installation: 12:00 p.m. – 3:30 p.m.
- Expo Hall Opening & Reception: 5:30 p.m. – 7:00 p.m.
Monday, October 5, 2026
- Expo Hall Hours: 9:00 a.m. – 3:30 p.m.
- Dedicated Expo Hall Coffee Break: 9:45 a.m. – 10:15 a.m.
- Attendee Lunch in the Expo Hall: 12:00 p.m. – 1:45 p.m.
- Dedicated Expo Hall Refreshment Break: 3:00 p.m. – 3:30 p.m.
- Off-site Sponsored Receptions: 6:30 p.m. –
Tuesday, October 6, 2026
- Expo Hall Hours: 9:30 a.m. – 1:30 p.m.
- Dedicated Expo Hall Coffee Break: 9:45 a.m. – 10:15 a.m.
- Attendee Lunch in the Expo Hall: 12:00 p.m. – 1:15 p.m.
- Exhibitor Dismantle: 1:30 p.m. – 4:00 p.m.
Note that sponsors and exhibitors wearing badges may enter the Expo Hall 1 hour prior to the scheduled opening time each day and may remain in the Expo Hall 1 hour after the close of the Expo Hall each day.
- My colleague and I are attending on different days. Can we share a badge?As outlined in the AASHE Registration & Participation Policies, all attendees must be registered to attend the conference and must wear their own badge at all times. Badge sharing and badge splitting is strictly prohibited.
- Can we leave our tabletop unmanned while we attend a session?While we encourage exhibitors and sponsors to attend keynotes and educational sessions, at least one representative should be present at your table during all Expo Hall hours.
- Can we pack up our tabletop early?The packing of equipment, literature, etc., dismantling of exhibits is not permitted until the official closing time.
- Where can I get additional assistance?