2026 aashe conference & expo

All AASHE 2026 Conference & Expo participants are required to abide by the following Registration & Participation Policies.

Code of Conduct

We recognize that each participant arrives at the AASHE conference genuinely wanting to contribute to and learn from our shared sustainability mission. Therefore, we strive to cultivate an environment where everyone feels empowered to engage fully and authentically. By fostering mutual respect and understanding, we can collectively create a space where positive interactions flourish, and where the highest ideals of our community are consistently demonstrated. 

To uphold these shared values and ensure a positive experience for all, we ask that everyone actively contribute to a respectful and inclusive atmosphere by:

  • Practicing Courtesy and Consideration: Show mindfulness of others and their surroundings, fostering a welcoming environment for all.
  • Engaging in Open and Respectful Communication: Communicate openly, focusing on constructive critique of ideas rather than personal attacks.
  • Promoting Collaboration and Participation: Encourage active participation and collaboration among all attendees.
  • Respecting Property and Resources: Treat the venue and the property of other participants with care and respect.
  • Maintaining Professional Conduct: Uphold professional standards in attire and behavior, reflecting the values of our community.
  • Demonstrating Awareness and Mindfulness: Be aware of your surroundings and considerate of the impact your actions may have on others.
  • Reporting Concerns Promptly: Report any suspected violations of this code of conduct to conference organizers or security, ensuring a safe and respectful environment for all.

To ensure a positive and productive experience for all AASHE Conference and Expo attendees, and to uphold the standards outlined in this code of conduct, AASHE reserves the right to take necessary action in response to behavior that is deemed disruptive, offensive, dangerous, illegal, or involves the distribution of unauthorized materials. This includes, but is not limited to, ejecting participants without refund. These measures are in place to safeguard our community’s shared goals and values and maintain a safe and welcoming environment for everyone.

  • Refunds/Substitutions
    If you register and become unable to attend the conference, you may transfer your registration to another person OR apply the amount you paid towards registration at next year’s AASHE conference. In exceptional circumstances, we may instead be able to grant a refund (minus a 5% administrative fee). To request a transfer or refund, please contact conference@aashe.org as soon as practical after you become unable to attend.



  • Member/Non-Member Rate
    AASHE members receive a discounted registration rate. Please search the AASHE Membership Directory to see if your institution or company is a member. You must use the organizational domain address associated with your organization to register. Registration is based on the current membership status at the time of registration for the conference. No refunds will be issued if an organization becomes a member after someone associated with that organization has registered.
  • Group registration
    AASHE welcomes large groups. Groups qualify for the following discounts:

    • 2-5 tickets: 5% discount
    • 6-10 tickets: 10% discount
    • 11-20 tickets: 20% discount
    • 20+ tickets: 25% discount

    All tickets must be purchased in a single transaction to qualify for the group discount. Additional discount codes (e.g., presenter discounts) cannot be applied. To receive group discounts, please complete the group sales form. 



  • Payment Policies
    Check payments and ACH transfers must be received by September 11, 2026 and must be requested prior to registering. Your registration may be canceled if your payment is not received by September 11, 2026.  If paying by check, please allow two (2) weeks for delivery and receipt.  

    After submitting the request form, you will receive a confirmation email with an invoice that includes how to pay by check or ACH. Please include a copy of the invoice or confirmation email with your check. 

    Fees for the AASHE Conference & Expo are not tax deductible as charitable contributions but may be deductible as ordinary business expenses.

    Currency Exchange Rate Disclaimer: AASHE only accepts payments in US dollars. The participant confirms acknowledgment and acceptance of a potential gain/loss incurred by any adjustments made by their bank due to the currency exchange rate. AASHE will not be liable or responsible for any loss incurred by the Cardholder from an adjustment made due to the currency exchange rate. 

    For payment questions, please contact conference@aashe.org 

  • Registration Confirmations
    Confirmations are auto-generated and sent to the email address provided during the registration process. If you did not receive your confirmation, please email: conference@aashe.org
  • Onsite Badge Rules
    Please remember to bring your badge with you each day of the conference. Badge sharing and badge splitting is strictly prohibited.
  • Special Offers/Discount Codes
    Use of a discount code is only valid at the time of the initial purchase/registration. Refunds will not be issued to existing registrants seeking to redeem a special offer after the initial purchase. Discount codes, including Presenter discounts, cannot be applied to already reduced/discounted registrations. There is a limit of one (1) special offer/discount code per registration.
  • Consent Clause
    Registration, attendance at, or participation in any AASHE-sponsored activity constitutes an agreement by the registrant to the use and distribution (both now and in the future) of the registrant or Participant’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such activities by AASHE and other third parties, including but not limited to our online platform and streaming software. Your registration may include technology that tracks your activities, such as session attendance, public chat messages, Q&A during sessions, and booths visited.
  • Personal Liability
    AASHE is not responsible for loss, damages or injury to persons or property due to attending this activity. This also applies to any other related activities if and to the extent you may be eligible to attend as part of your registration.
  • Confidentiality, Privacy & Participant List Disclosure
    By registering, you agree to accept communications from AASHE. These communications may include emails, text messages, and push notifications. 

     

    AASHE does not sell or share participant contact information with third parties. Using member and guest contact information to establish independent data files or compendiums of statistical information is prohibited. If follow‐up correspondence or surveys are distributed post‐event, they must be sent by an AASHE representative. 

     

    Badge Scanning: As an attendee of the conference, you may be asked to scan your badge at various exhibit booths. When your badge is scanned by exhibitors and/or sponsors during the conference, you are opting-in to receive communications from that entity. You will be subject to their communications and privacy policy and will have to opt-out with them directly if you decide later to do so.

     

    To comply with global data privacy laws, AASHE imposes certain restrictions on the use of multimedia (i.e., photography, video, audio, online streaming and all future mediums). Participants may not record or broadcast audio or video of sessions of AASHE-sponsored activities. Participants are encouraged to capture their experiences and post their own social content, provided it does not defame other participants or infringe on copyrighted AASHE branding and content. 

     

    AASHE may leverage social media to post real-time photos and videos to its social media feeds and display select submissions from those feeds on screens throughout the virtual platform/venue. 

     

    The views or opinions expressed by any event attendee, speaker or sponsor are not necessarily those of AASHE. All event attendees, speakers, and sponsors are responsible for their own content (including presentations, marketing collateral, advertising and online web content). You may receive access to AASHE and third-party licensed content (“Presentation Materials”). AASHE is not liable for the information in the Presentation Materials. You may use these presentations and session audio/video recordings where available solely for your own internal, non-commercial purposes. Unauthorized recording or distribution (via sales, copying, posting on the internet/intranet) is forbidden.

     

    For Business Attendees: Please remember that “suitcasing” or “outboarding” is strictly prohibited at the AASHE Conference & Expo. We reserve the right to remove any individual if they are reported to be soliciting conference attendees and are not an official AASHE exhibitor.

  • Language
    The official language of AASHE programming is English.