AASHE Conference Playbook

Use this resource to plan your conference experience, connect with colleagues, capture ideas and insights, and turn what you learn into meaningful action when you return home.

Download the Playbook as a PDF
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Expand the below guides to help get the most out of your time at the AASHE 2026 Conference Expo.

 

Special Parking Notice: A Ravens home game is scheduled for 1:00 PM on Sunday, and it is expected that traffic and parking demand will significantly increase in the area. Attendees and exhibitors paying for their own parking are strongly encouraged to reserve parking in advance to guarantee availability, avoid higher game-day rates, and minimize arrival delays. See more information.



Make the Most of #AASHE26

  • Explore the Program

    The conference program is designed to help you learn, connect, and discover new ideas throughout your time onsite. From inspiring keynote presentations and educational sessions to networking opportunities, and special events, there are countless ways to engage with the community and make the most of your experience. Whether you’re planning your schedule in advance or looking for opportunities to connect once you arrive, this is your starting point for everything happening at the conference. See more information in the Program.

    In addition to all the sessions the expo foyer is a great place to network, find new and old friends and collaborators and discover products, services, technologies, and solutions from exhibitors and sponsors supporting the conference community. Learn more about the Sponsors and Exhibitors.

  • Register for Special Events and Activities
    Looking to do more than attend sessions? Enhance your conference experience with a variety of additional opportunities to learn, connect, and engage beyond the main program. Explore Experiential Learning Opportunities, Pre-Conference Workshops, networking receptions, morning wellness activities, and other special events. 

    ⏰ Don’t miss it: Some activities have limited capacity, require advance registration or have an additional fee, so now is the time to reserve your spot. You can add most activities by modifying your existing registration:

    • Log back into your AASHE 2026 registration profile.
    • Navigate to the Registration Add-On Options section.
    • Select the Add-On  you’d like to attend.
    • Proceed to checkout to finalize your selection.

     

  • Install the #AASHE26 Mobile App

    The #AASHE26 Mobile App is the easiest, most convenient way to stay up to date on all that is happening at the conference. Please note, the app is not available through the App Store. Follow these simple instructions to install the Mobile App now.

    • Go to https://2026-aashe-conference-expo.sessionize.com/ OR
    • Scan the QR code to your right with your cell phone or tablet camera

    For Apple devices:

    1. Click share button on web address
    2. Scroll down and select “Add to Home Screen”

    Watch 45-seconds video tutorial (iPhone)
    #AASHE26 app installation iphone

    For Android devices:

    1. Click the pop up at the top of the page
    2. Continue to the following page and select “Install app”
    3. The app will be installed in your app drawer.

    Watch 45-seconds video tutorial (Android)
    #AASHE26 mobile app Android installation

  • How to use the App: Build Your Schedule and more

    • How to save sessions
    • Digital materials in the app
    • Attendee list
    • Recording/photography policy

  • Engage with Social Media and Help Promote the Conference
    Leading up to and at the conference we encourage you to share your excitement for and conference insights using #AASHE26. This helps build momentum for the conference and creates opportunities to connect with colleagues, collaborators, and fellow sustainability leaders before you even arrive.

    Use the following resources to help promote your participation:

  • First Time Attendees - You Belong Here

    AASHE’s Marketing Coordinator, Roya Ojarood, created a special First-Time Attendee Zine with tips, tricks, and insights to make the most of #AASHE26, from navigating the schedule to connecting with peers and soaking in all that Baltimore has to offer.

    Additionally, we recommend attending the First-Time Attendees Networking Meeting or the Students Networking Meeting on Sunday, October 4, from 3:15-4:00 p.m. ET.

     

Before You Go

  • Hotel & Travel
    The Hilton Baltimore Inner Harbor is a prime downtown hotel located at 401 West Pratt Street, connected via skywalk to the Baltimore Convention Center and adjacent to Camden Yards. It offers easy access to the Inner Harbor, National Aquarium, and M&T Bank Stadium, featuring a 24-hour pool, on-site dining, EV charging, and views of the ballpark.

    The AASHE hotel block is sold out however, if you still need accommodations, we recommend you contact the hotel directly.

    Nearest Airport: Baltimore/Washington International Thurgood Marshall Airport (BWI), located approximately 9 miles south of downtown Baltimore. It is a roughly 15-20 minute drive or accessible via the Light Rail.

    Nearest Train Station: Baltimore Penn Station (BAL) –  1515 N. Charles Street, Baltimore, MD 21201. Located approximately 2 miles away.

    Parking: Self-Parking is available on-site for $36/day. EV charging is also available. A Ravens home game is scheduled for 1:00 PM on Sunday, and it is expected that traffic and parking demand will significantly increase in the area. Attendees and exhibitors paying for their own parking are strongly encouraged to reserve parking in advance to guarantee availability, avoid higher game-day rates, and minimize arrival delays. See more information.

  • Simplify Your Hotel Experience with the Hilton Honors App

    Download the Hilton Honors mobile app to improve your stay:

    • Digital Check-in/Check-out: Bypass the front desk completely.
    • Digital Key: Access your room, elevators, and fitness center directly from your smartphone.
    • Choose Your Room: Select your exact room from a floor plan before arrival.
    • Connected Room: Control room lighting, temperature, and TV through the app.
    • Digital Key Share: Share your digital key with up to 4 other guests or devices.
    • Manage Stays & Account: Track points, book stays, and update preferences.
    • Lyft Partnership: Request rides within the app, with the hotel automatically set as the pick-up spot.

When You Arrive

  • Getting Around the Conference
    Sometimes navigating a conference space can feel daunting. The AASHE 2026 Conference & Expo will be mostly located on the second floor with additional session rooms on the first and third floors. Maps are coming soon and will also be available in the mobile app!

    • If you get lost on-site, stop by the Registration desk or one of the Sessions support tables and we’ll be happy to point you in the right direction.

  • Registration & Check-In
    The registration desk, situated on the second floor close to the Escalator from the first floor and Hotel Lobby, will be open during the following times (also listed in the mobile app):

    • Sunday, Oct. 4: 12:00 p.m. – 6:30 p.m.
    • Monday, Oct. 5:  8:30 a.m. – 5:30 p.m.

    Badges will be organized by last name. Make sure to grab yours to get access to all parts of the conference!

  • Attendee Luggage Storage Instructions

    • Complimentary luggage storage is provided for guests arriving before the standard 4:00 PM check-in time or departing after 11:00 AM check-out
    • Request assistance directly at the front desk or bell services area in the main lobby
    • If you need to verify specific arrangements ahead of time, call the hotel directly at (443) 573-8700

  • Food & Beverage
    The following meals are included in the program:

    • Opening Night reception with light appetizers on Sunday, Oct. 4
    • Vegetarian lunches on Monday, Oct. 5 and Tuesday, Oct. 6.
    • Refreshment breaks on Monday, Oct. 5 and Tuesday, Oct. 6.

    Food items will be labeled with table top signs. Dietary restrictions collected during registration were taken into account when creating the menus. Please make sure to review the food labels.

    Additionally, the Hilton Baltimore Inner Harbor includes a full-service restaurant and a Cafe & Market. Serving all day, the Pendulum 401 offers breakfast, lunch, dinner, and drinks. If needed, grab a gourmet beverage from Pratt & Perk Cafe & Market. Carry-out options for breakfast, lunch, and dinner are also available from Room Delivery.

    Explore more dining options.

Good to Know

  • Be Sustainable at #AASHE26
    AASHE is committed to modeling sustainability in our activities, including the conference. We implement a variety of practices to neutralize or minimize the conference’s environmental footprint and maximize our positive impact or “handprint.” You can read more about our sustainable practices. We also encourage you to do the following:

    • Please bring a water bottle. There will be water bubblers set up throughout the conference space for easy refilling.
    • AASHE does not provide any printed programs or materials, so please install the AASHE26 Mobile App to plan your agenda.
    • Take advantage of public transportation options.
    • Please return your nametag lanyard at the end of the conference so we can reuse it in the future.

  • Wifi Info
    Complimentary Wifi is available for all attendees in the session rooms and Expo Foyer.

    • Network: Hilton Meeting
    • Password: AASHE2026

  • Wellness, Nursing Mothers, Crafts & a Game
    A number of wellness activities are scheduled throughout the conference:

    • AASHE & JHU Fun Run/Walk (free but pre-registration required): Monday, from 7-8:30 a.m.
    • Start Your Day With Light Stretching: anyone can join Monday from 8-8:45 a.m., Key Ballroom 9

    A nursing mother’s room is available in Marshall (third floor). When not used for nursing, this space can be used as a quiet space.

    A quilting activity will take place throughout the conference in room Pickersgill (second floor, behind registration). Stop by anytime, no experience necessary!

    If you are interested in gaming, checkout The 2030 SDGs Game: Building Collaboration for a Sustainable Future, Monday from 8-9:45 a.m. in room Peale.

  • Last Minute Printing Needs?
    While we do try to minimize unnecessary printing, sometimes it is needed. If so, you’ll be relieved to know there is an option right on-site.

    The Hilton Baltimore Inner Harbor Business Center is open 24 hours for guest use. It features computers, printers, and workstations. For large print jobs or specific package handling, you can contact the front desk directly at (443) 573-8700.

  • Explore Baltimore
    Leave a little room in your schedule to experience Baltimore! Whether you are looking for a meal, a place to explore between conference activities, or something to do with new colleagues, take a look at our recommendations before you arrive. 

    See our recommendations for dining options in the area, vegan and vegetarians restaurants to explore or things to do while in Baltimore.

  • In Case of Emergency Information

    • For immediate help at the Hilton Baltimore Inner Harbor, call the front desk directly at (443) 573-8700 or dial 911 for police, fire, or medical emergencies.
    • Emergency Contacts & Info
      • Hotel Address: 401 West Pratt Street, Baltimore, MD 21201
      • Front Desk / Security: (443) 573-8700
      • General Emergency: 911

More Questions?

Participation Policies
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