GCSHE 2022 Exhibitor Sponsor Toolkit Website Banner
  • Important Dates & Deadlines
    Please pay special attention to these dates. Unfortunately, we are unable to extend any of the deadlines listed here.

    9/13/2022 Sponsor/Exhibitor Demo Day! A showcase of the virtual platform features.
    10/3/2022 Virtual Exhibit Booth Set-up in the platform to be completed. (Uploading description, logo, videos, materials for download, booth staff, etc.)
    10/11/2022 Virtual Platform Open for All Attendees
    10/18, 10/26 and 11/3/2022 Live Conference Dates
    10/18/2022 Live Expo Hall Hours, 1:00 p.m. – 2:00 p.m. ET
    10/26/2022 Live Expo Hall Hours, 11:00 a.m. – 12:00 p.m. ET
    11/3/2022 Live Expo Hall Hours, 12:00 p.m. – 1:00 p.m. ET
    11/3/2022 Registration closes for new registrants on the last day of the conference.
    • All unused Sponsorship benefits expire.
    • Last day for attendee access to #GCSHE content.

  • Virtual Exhibit Booth
    Deadline: Oct. 3, 2022 – Register and build your virtual booth by this deadline (instructions will be provided later this summer).

    All sponsors and exhibitors are eligible to have a virtual exhibit booth in the #GCSHE exhibit hall.

    • Virtual booths feature company video, downloadable resources, appointment setting, private virtual meeting room, seamless lead collection, dedicated live support during conference hours and visibility within the platform
    • Exhibit staff must be registered by Oct. 3, 2022 (instructions provided in Aug.)
    • All virtual booths must be completed Oct. 3, 2022 (instructions and access provided in Aug.)

  • 3 #GCSHE Registrations
    Exhibitors are eligible to register three staff for the #GCSHE virtual conference.

    • Discount code and instructions will be provided in Aug.
    • Platform access through Dec. 31, 2022
      • Company registrants must register prior to the close of the live conference dates (Nov. 3, 2022)

  • Sustainable Solutions Track ($750 Add-On)
    This year, we’ve created a new way for businesses to demonstrate their thought leadership that’s not in the prospectus. The Sustainable Solutions Track (SST) is a dedicated track of sessions for companies to provide business-specific sessions to conference attendees on each day of the conference. This option allows you to present a 45-minute session on how your products/services can help an institution achieve its CAPs, reduce costs, and improve overall sustainability. Exhibitors can participate in SST by purchasing this add-on opportunity or, if you have already purchased SST, please use the Sponsor/Exhibitor Onboarding Form


  • Leaderboard Participation ($300 Add-On)
    Visionary, Changemaker and Innovator sponsors are eligible to participate in the #GCSHE Leaderboard.

    • Conference participants will receive points by visiting your booth and attending your session. Top winners will be awarded prizes, incentivizing them to visit you.
    • AASHE will set up these codes.
    • No action is needed by the sponsors.


  • 100-Word Mention in Conference Email ($1500 Add-On)
    Gain additional exposure by adding a thought leadership posting that will be sent to all #GCSHE registrants through an email.

    • Written by the organization and included in an email to all conference attendees
    • Specifications:
      • Topics must be related to sustainability and the higher education community.
      • Brief must be educational and can not be a sales pitch.
      • Titles should be no more than 65 characters
      • AASHE reserves approval rights for overall content and will determine the timing of when the article is published.


  • Leads & Real-Time Reports
    How real-time leads are collected:

    • An attendee requests information in your booth
      • Exhibitor lead retrieval populates the exhibiting organization’s list of captured leads with that attendee’s contact information and any optional notes the attendee submits. It is available for exhibitors to download via their private exhibitor portals from the Lead Retrieval section. Requesting information, from the attendee’s perspective, can be done by clicking on a button in the list of exhibitors in the virtual exhibit hall, clicking a large sticky banner on the exhibitor’s profile itself, or attempting to download the exhibitor’s files.
    • An attendee downloads a resource from your booth
    • You will be able to see everyone who comes into your booth

    Post-conference, all exhibitors and sponsors will receive a list of the names and affiliated institutions/organizations of individuals that visited their booth. Email addresses of booth visitors are not included unless they requested more information or downloaded one of your resources.

    We will also provide an aggregate report with the following information:

    • A list of attendees who visited your booth but did not request information or download resources. Note: AASHE will only provide the name, title and institution.