Find frequently asked questions for all aspects of the Global Conference on Sustainability in Higher Education (GCSHE).
General Registration Questions
- How much is registration?We have special rates for upper-income, middle-income and lower-income countries. Please visit the rates & categories page for full pricing details.
- Are group packages available?
- What does registration include?Registration includes access to all sessions, including the ability to access all content on-demand until December 31, 2021. You will also be able to participate in networking sessions, visit the virtual exhibit hall, chat with your peers during the sessions and more!
- Can registrants who are unable to attend send a substitute?All content from GCSHE will be available on the platform through Dec. 31, allowing viewing even after the live dates have passed. Due to this fact, we will not be allowing substitutions on registrations. If you are unable to attend, you will need to cancel your reservation.
- What is your refund policy if I am unable to attend?Requests for cancellations and/or refunds will be accepted up to 30 calendar days prior to the conference start date and a 20% administrative fee will be deducted. Please note that this fee will be incurred for all cancellation/refund requests regardless of when they are received. Once a registration has been charged to a credit card, AASHE is not able to change the credit card used for payment. Refunds will be credited using the original method of payment less the cancellation fee. Cancellations received after the cutoff date will not be refunded for any reason. Refunds will not be issued for no-shows.
- Can you register for the virtual conference on the day of the event?While we recommend registering at least a few days before the conference starts to ensure you have time to log in, set up your profile, and create a customized agenda, registrations will be accepted throughout the entire event. Registration closes on Oct. 14, 2021. All content will be available for on-demand viewing through 11:59 p.m. ET on Dec. 31, 2021.
- What forms of payment are accepted?A credit card is the payment method for individual registrations. For sponsors, please contact us if you would like to pay by check. For groups, please select the “Check” option under Payment Options during registration to arrange payment by check or wire transfer.
- Why is there no member vs. non-member pricing offer for this event?As we continue to all face the challenges and struggles of the COVID-19 pandemic, we recognize the need to continue to make attending our event as simple as possible. As such, we continue to offer one rate, regardless of membership. By bringing together more people, by expanding our community, we believe we can have a great impact and reach to spur positive and lasting change.
Members still receive a wealth of exclusive benefits! Explore them today by selecting the relevant category for your institution/organization.
- Why is the virtual conference not free?While we wish we could offer this virtual event for free, the fees from our annual conference support the larger operating budget of the AASHE organization, as well as expenses related to putting on the event, such as employing our staff, purchasing the necessary virtual technology and paying our keynote speakers. In order for us to keep curating this wonderful event, we need the support of attendees like you.
- Can presenters use the additional discount codes?Discount codes cannot be applied to already reduced/discounted registrations, including Presenter or other discounts. Presenter discounts are already at the maximum discount offered. Refunds will not be authorized for existing registrations where the special offer was received after the initial purchase. Limit one (1) special offer/discount code per registration.
Host Institution Questions
- Can any institution become a host?The Host Institution Sponsorship opportunity is only available to AASHE members. If your institution is not a member, you can sign up today!
- What are the rules concerning Host Institutions?Read the complete Terms & Conditions of the Host Institution Sponsorships.
- How do I become a host institution?
- How will individuals at my institution register?After your institution submits its payment to become a Host Institution Sponsor, you will receive procedures on how to register that can be shared with the rest of your campus.
- Someone from my institution already registered. Can we get a refund?Refunds are available through Oct. 1, less a 20% administrative fee.
- How do I register as a presenter?
- How do I RSVP to present at GCSHE? How do I register as a presenter?Accepted presenters need to go through a two-step process in order to have their session included in the program: 1) login into your Speaker Portal using the credentials received via email and sign the Presenter Policies & Agreement to agree to present your sessions. 2) register to attend by using this registration link and select Presenter to get started. After selecting your Presenter Ticket, enter the Access Code you received via email.
- Is it required for presenters to register?Yes, anyone who is listed as a presenter must be registered for the conference. Presenters who do not register will be removed from the presenter list and sessions without any registered presenters will be removed from the program.
- Can presenters apply for scholarships?Yes, presenters can apply for scholarships. Scholarships typically open late summer. Check the conference website for updates.
- Can I use both my presenter discount and an additional $25 off discount?Discount codes cannot be applied to already reduced/discounted registrations, including Presenter or other discounts. Presenter discounts are already at the maximum discount offered.
- Do I have to pay as a presenter to attend if my institution is a Host Institution?No. Host Institutions receive at least 200 registrations for anyone affiliated with their institution. Be sure to use the Discount Code provided to your institution on registering to activate the discount.
- I can no longer present at this conference. Can someone else present for me?Yes, presenters are able to substitute another presenter for their session by Sept. 17. The new presenter will need to register by Sept. 17 as well. We are unable to accept registration substitutions. To substitute a presenter please fill out this form.
- I need to make changes to my session or cancel my session. How do I do that?To make changes to your session, please complete this form.
- When is my session scheduled for?If your session was accepted as an On-Demand Session, it will not have a specific time in the schedule. Attendees will be able to access the recording at any time during the live portion of the conference (Oct. 12-14) and during the on-demand time (Oct. 15-Dec. 31).
If your session was accepted as a Live or a Networking & Discussion Session, your session’s date and time are available to you in your Speaker Portal in Pheedloop and also listed in the public schedule.
- What is the difference between the session types?Read more details on the session types and what functionality exists for each on the Session Types page.
- How often do I need to check chat and Q&A?During the live dates of the conference (Oct. 12-14), we ask that all presenters check the chats for their sessions daily. If you are presenting a Live session, you will need to be available for the chat/Q&A during your session time slot. For the on-demand period (from Oct. 15-Dec. 31), we ask that you check in every few days.
- What happens to my session after it airs?Recordings of live sessions will become available as on-demand sessions within a few days of airing. This is a great way to share your content with attendees who couldn’t make your session. Your session will be available on-demand through Dec. 31. We ask that presenters check back every few days to engage with any chat messages that were entered during on-demand viewing. To protect the privacy of participants and enable open discussion, Networking & Discussion Sessions will not be recorded or available on-demand after the session ends.
- What happens to my session after the conference is over?AASHE will download a copy of your recorded presentation from the conference platform. We may re-broadcast your session at a later date.
- Can I provide additional documentation (PDFs, images) to my presentation?Yes! We encourage presenters to upload PDFs of their slides along with any additional white papers or other documentation that will enhance their presentation in their Speaker Portal. Attendees will be able to download these documents from your session page.
- How can I drum up enthusiasm and engagement during a recorded session?Think creatively about how to incorporate more video into your presentation. Take a video of your campus or interview your students and faculty. Try to show more of your research and your successes, rather than just talking about it with slides. Use AASHE’s Get Interactive resource to design your session.
You can also drum up interest by asking questions of the audience and encouraging them to answer in text via the chat, and then encourage them to scroll through to see the answers of other attendees who have watched previously. Check back on chat frequently and respond to the comments and questions of your viewers.
- Can I include videos in my presentation?Yes, we encourage you to take videos of your campus, your research, or even interview colleagues and students to make a more interactive presentation.
- I’m having trouble recording my presentation. Can I get assistance?AASHE is unable to provide specific support for the software of your choice. If you need support for your recording software, refer to its documentation or visit the software developer’s website. However, we recommend you attend one of our GCSHE Presenter Q&A sessions, view a recording of a previous session, or send an email to firstname.lastname@example.org.
- I have questions about my presentation not listed here. Can I talk with someone at AASHE?
GCSHE Related Call for Educational Content and Emerging Issues Call for Proposals Questions
- Who is the audience of AASHE educational events?The typical audience that participates in AASHE educational events is drawn from the campus sustainability community. It includes faculty, students, sustainability staff and executives, as well as community members and businesses. The audience tends to be diverse both geographically and in the level of experience.
- Do I need to be an AASHE member to submit a proposal?For conference proposals you do not need to be a member to submit or present, however, at least one presenter is required to be affiliated with an AASHE member organization in order to propose an AASHE webinar, workshop or course. If you are interested in becoming a member, please review the range of benefits that come with membership and contact email@example.com o
r (888) 347-9997 to get started.
- How do I submit a proposal?The Call for Educational Content and the Emerging Issues Call for Proposals has now closed. The call will reopen again early 2022.
- Is there a limit of how many presenters can be associated with a proposal?Yes, we accept up to four presenters (or one submitter and four presenters) per submission. You will have the option to substitute presenters if needed.
- May businesses propose educational content?We require that businesses who present an educational session include at least one higher education representative in the session to help make the content applicable to our audience. NOTE: Presentations cannot be sales pitches. If you are a supplier of products or services, please be sure your session content is based upon a relevant topic, concept or idea – not one of your products, services or proprietary information. Only AASHE Business Leader Members can submit for a webinar.
- Will my proposal change if it is accepted?As we consider your proposal, we may have ideas for a different scope or focus of the proposed content that will be discussed with you. Presenters will have the opportunity to provide feedback, but acceptance of certain topics may depend upon the presenter’s willingness and ability to modify the original idea. Please note that all proposed presenters may not be selected to present the content outlined in the submission.
Sponsor & Exhibitor Questions
- What is the expo hall schedule for this year’s conference?With more than 4 hours of dedicated exhibit time, this year’s expo hall schedule is as follows:
Day One – Tuesday, Oct. 12
- 12:00 p.m. – 1:30 p.m. ET
Day Two – Wednesday, Oct. 13
- 3:00 p.m. – 4:00 p.m. ET
Day Three – Thursday, Oct. 14
- 11:00 a.m. – 12:00 p.m. ET
- How do I setup my booth?You will receive an email with a link and password to access your Exhibitor Portal. The email will come from firstname.lastname@example.org.
In your Exhibitor Portal, you can:
- Preview your booth design and information in real-time
- Add Managers (members of your staff who will be involved with the event)
- Edit your company profile
- Upload Booth Design files for:
- Logo Image
- Thumbnail Image
- Banner Image
- Promotional Video
- Review Tasks assigned to your organization
- Upload files, including handouts or other useful materials you’d like attendees to access. Max file size is 50 MB.
- Access leads from the event
- Who attends the Global Conference on Sustainability in Higher Education (GCSHE)?Through a virtual format, we have opened the door for higher education sustainability leaders from around the world to participate. This unprecedented global event will attract a diverse group of campus sustainability change agents, including sustainability officers, senior administrators, facilities officers, procurement staff, campus faculty and others from across the globe!
- How many video resources can I upload?You can only upload one video, although you can link to your company’s website to highlight others. There is no limit on the number of document-based resources you’d like to upload, although we recommend 3-5.
- What are the specs for my organization's video?Pheedloop supports a single MP4 file up to 100 MB with a 16:9 aspect ratio. Videos are displayed on loop and start muted.
- Can I set up appointments with attendees?Yes, sponsors may set up appointments with attendees. Please be respectful and do not spam everyone at the conference. If an attendee requests a meeting with you, if there’s someone you’ve engaged with at previous conferences or if you hear a need during a session that your organization can address, you can request a meeting with attendees. You will be able to set up meeting requests when attendees gain access to the virtual platform on Oct. 5.
- When do I need to have my virtual booth set up?By the end of the day on Oct. 1. Please note that attendees will gain access to the platform on Oct. 5 and will be able to view sponsor booths at that time, although they will not be able to engage with chat or the Zoom meeting room until the Conference begins.
- How long will my virtual booth be available to attendees?Your virtual booth will be visible to attendees starting on Oct. 5 through the live dates of the conference (Oct. 12-14) and through the on-demand viewing period ending Dec. 31. We encourage you to check back on your booth periodically to see if there are any new comments or questions in the chat and to access your updated lead reports.
About GCSHE Questions
- When is AASHE's virtual #GCSHE?The Global Conference on Sustainability in Higher Education (GCSHE) will be held virtually on October 12 – 14, 2021.
- Where can I receive updates regarding AASHE’s Global Conference of Sustainability in Higher Education?
- Are scholarships available for those in need of financial assistance?Scholarships typically open late summer each year. Check the conference website for complete details.
- Where can I get assistance with registration or any additional questions?With special rates for upper-income, middle-income and lower-income countries, we are proud to offer the most equitable and affordable rates for everyone through this year’s event!
If you need assistance with registration or have questions that have not been answered in the FAQs, please email us at email@example.com.
- What can I do to optimize my system for the virtual conference platform?Explore the Recommended System and Internet Requirements page from Pheedloop, our virtual conference platform vendor.